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Job Description Foreign Language Secretary
The foreign language secretary is characterized by the fact that he is fluent in one or, in the best case, several foreign languages, both written and spoken, and can also be used for day-to-day secretarial work. He must have a good basic knowledge of business administration, ideally have already gained experience as an assistant to the management and, above all, have knowledge of economic and – after induction – the industry-specific terminology. There are positions for foreign language secretaries in industrial, commercial and service companies, in banks and insurance companies as well as in the public sector. The working environment is offices that have modern means of communication and information. Foreign language secretaries often work in teams with other clerks or employees from different departments.
Part of the job and the typical tasks of a foreign language secretary
One of the main tasks of the foreign language secretary is to translate foreign language correspondence into German. He is usually in close contact with the management level and, based on their dictation, writes reply letters, keywords, business letters and much more. In doing so, he must master and take into account the formal regulations that apply in the respective countries of the target language. Issuing foreign-language invoices and processing forms in a foreign language are also part of his area of responsibility. He writes routine letters independently and makes foreign-language phone calls.
Foreign language secretaries also carry out classic secretarial work, such as organizing and managing the office. They are responsible for processing incoming and outgoing mail, coordinating appointments, monitoring deadlines and planning and carrying out business trips. They are also responsible for e-mail correspondence and the preparation and smooth running of meetings, video conferences and discussions. They are also used for interpreting activities and looking after foreign guests.
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